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How to save an Outlook email as a PDF

Saving an email as a PDF is safer than simply saving it to your online mailbox, where it can be hard to find or accidentally delete. With this method, you’ll also have it available for offline viewing if you can’t connect to the Internet.

How to save an Outlook email as a PDF

Saving an Outlook email as a PDF can be accomplished with just a few easy steps. This article will explain how to do it using a variety of different devices.

Save Outlook email as PDF on Windows PC

Saving an Outlook email as a PDF on Windows PC is a secure way to save an email. It will be much easier to locate it instead of searching your entire mailbox, and it will also be available for offline viewing. To do so, follow the simple steps below:

  1. Open Outlook and locate the email you want to save as a PDF.
    1654349050 533 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  2. In the menu, click on “File” and then on “Print”.
    1654349050 18 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  3. Then, from the dropdown menu, select “Microsoft Print to PDF”.
    1654349050 157 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  4. Click «Print».
    1654349050 653 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  5. In the “Save Print Output As” pop-up box, give your file a name and select a folder where you want to save the PDF.
    1654349050 419 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  6. Click Save.”
    1654349050 14 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF

Your email is now saved on your PC as a PDF, secure and available for offline viewing.

Save an Outlook email as a PDF on a Mac

You can save an Outlook email as a PDF on a Mac by following a few simple steps. Your email will be available for offline viewing and will also be safe on your Mac.

  1. Open Outlook and locate the email you want to save as a PDF.
    1654349050 922 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  2. Click on “File” in the menu bar.
    1654349051 255 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  3. Select “Print” from the pop-up menu.
    1654349051 238 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  4. Under “Destination” in the drop-down menu, select “Save as PDF”.
    1654349051 493 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  5. Choose where you want to save the PDF and click “Save”.
    1654349051 952 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF

Now you can view your email as a PDF directly from your Mac.

Save an Outlook email as a PDF on an iPad

Saving an important email from Outlook to your iPad as a PDF is a safe way to make sure it’s easily found and available for offline viewing. This can be done in a few easy to follow steps.

  1. Open Outlook on your iPad by tapping its icon on the home screen.
    1654349051 383 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  2. Locate and tap the email you want to save as a PDF.
    1654349051 65 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  3. At the bottom of the screen, tap the left-pointing arrow icon.
    1654349051 46 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  4. In the pop-up window, tap on “Print”. This will open the “Printer Options” screen.
    1654349051 494 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  5. Next, you need to zoom in on the thumbnail. Place two fingers together on the email thumbnail image and slowly spread them apart. Your message will now appear as PDF pages.
    1654349051 938 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  6. In the upper right corner of the screen, tap the box icon with an arrow pointing up. A menu will now appear at the bottom of the screen.
    1654349051 976 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  7. Tap “Save to Files.” This will open the file explorer.
    1654349051 719 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  8. Tap “Documents and Photos” and select where you want the PDF to be saved.
    1654349052 596 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  9. In the upper right corner of the screen, tap “Add”.

Your email is now safe, secure and stored on your iPod.

Save an Outlook email as a PDF on an iPhone

You can save your important Outlook email as PDF using your iPhone in a few easy steps. This will allow you to easily view it offline and it will also be secure. To do so, follow the steps below:

  1. Open Outlook on your iPhone by tapping its icon on the home screen.
    1654349052 978 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  2. Locate the email you want to save as a PDF and tap on it.
    1654349052 782 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  3. Tap the three vertical dots in the top right corner.
    1654349052 464 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  4. Tap “Print” on the pop-up window. The “Print Options” screen will open.
    1654349052 961 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  5. Zoom in on the thumbnail image of the message by placing two fingers together on the screen and slowly moving them apart. Your message will now appear as PDF pages.
  6. Select the box icon with an arrow pointing up. A menu will now appear at the bottom of the screen.
  7. Tap “Save to Files.” This will open the file explorer.
    1654349052 367 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  8. Now tap on “Documents and Photos” and select where you want the PDF to be saved.
    1654349052 222 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  9. Tap “Save” in the top right corner of the screen.
    1654349052 469 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF

You can now view your email in PDF format. It is safe and available for offline viewing.

Save an Outlook email as a PDF on an Android

Unfortunately, there is no direct way to save Outlook email as PDF on Android without using additional software. There are many different pieces of plugin software available to accomplish this. An alternative is to open Outlook on a desktop or laptop computer and save the email as a PDF using the methods described in this article for PC or Mac. Once you’ve saved the file as a PDF using these methods, you can easily upload the PDF to your Android by emailing the file to your personal email, opening it on your Android, and then simply saving it to your device.

Save Outlook emails as PDF without header

There may be times when you want to save an Outlook email as a PDF, but don’t want the header to display for security or privacy reasons. There is a way to achieve this without downloading any plugin software. To save an email as a PDF without headers, follow the steps below:

  1. Open the email you want to save without a header.
    1654349052 488 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  2. Click the “Reply” button at the top of the screen as if you were replying to the sender.
    1654349052 736 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  3. Delete all header information at the top of the screen.
  4. Select “Print,” then “Save to Files.”
    1654349052 317 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  5. Select where you want the PDF to be saved and select “Save”.
    1654349052 481 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF

You have now saved an email as a PDF without the header information.

Save Outlook email as PDF with images

It is possible to save an Outlook email as a PDF with images. There are some advanced ways to achieve this with the help of converters or plugin software, but we will show you the easiest and most direct method.

  1. Open the email that you would like to save as a PDF with images.
    1654349053 258 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  2. Click on “File” and select “Save As”.
    1654349053 541 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  3. In the “Save As” dropdown box, select “Save As HTML” and choose a location to save it on your device.
    1654349053 346 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  4. Then open the saved HTML file with Microsoft Word.
    1654349053 740 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  5. With the file now open in Microsoft Word, select “File,” then “Save As.”
    1654349053 163 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  6. Here you will need to select “PDF” and again choose a location to save the file on your device.
    1654349053 222 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF
  7. Select “Save”.
    1654349053 228 Como guardar un correo electronico de Outlook como PDF How to save an Outlook email as a PDF

Your email has now been saved as a PDF with images.

Save Outlook email as PDF automatically

Outlook does not currently have a feature to automatically save emails as PDFs. To do this, you will need to download an add-on software that will automate this process. There are many to choose from, each with different functionality and methods.

Companion software of this type can be configured to automatically save incoming emails as PDFs to a specified file location. For more information on how to do this, please refer to the specific instructions for the software of your choice.

Your important email is now safe on your device

You have now learned how to save an Outlook email as a PDF on a variety of different devices. Each method accomplishes the same goal, being able to store an email on your device and be able to view it offline.

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Android Urdu

I am the tech news editor @androidurdu.net for more than 5 years

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